Your size, growth and ageing Exact setup all point to a cloud move within 6–9 months. Dynamics 365 fits your wholesale processes best; budget is workable; the migration timeline is the main thing to plan for.
Wholesale inventory, multi-warehouse and invoicing are covered out of the box. Scales comfortably to 150+ users.
Migration off Exact runs longer than vendors claim. Budget for data cleanup and a phased go-live.
"Show a migration from Exact for a wholesaler our size — and who on your side runs it."
The inputs behind this report. Everything below is scored against this profile — not a generic benchmark.
How your best-fit system (Dynamics 365) scores on each dimension that matters to you.
Covers wholesale, inventory and multi-warehouse natively.
Within budget at 45 users; watch per-seat cost as you grow.
Migration from Exact is the bottleneck — plan 5–7 months.
Comfortably handles your 3-year growth to 150 users.
Large Benelux partner network; easy to find implementers.
Connects to your webshop and BI tools via standard connectors.
The five systems that best match your profile, scored on your criteria. Ranked by overall fit.
| System | Function | Budget | Speed | Scale | Fit |
|---|---|---|---|---|---|
1Microsoft Dynamics 365 |
88 | 71 | 58 | 90 | 92 |
2NetSuite |
83 | 66 | 72 | 86 | 84 |
3Exact (current) |
74 | 88 | 85 | 55 | 79 |
4AFAS |
70 | 75 | 70 | 72 | 73 |
5SAP S/4HANA |
86 | 42 | 40 | 94 | 61 |
"Price doubled after year one" appears in 1 of 6 reviews for two vendors. Lock a multi-year rate before signing.
Estimated total for Dynamics 365 at your size — licences plus the real cost of getting live.
Indicative. We pressure-test real quotes with you before you commit.
Transparency matters — here is exactly how your fit scores were built. No black box, no paid weighting.
Each system is scored 0–100 on six weighted dimensions: functional fit (30%), scalability (20%), budget fit (15%), time-to-value (15%), support & ecosystem (10%) and integrations (10%). Weights are set from your stated priorities, not a generic template.
Scores draw on three independent inputs: vendor capability data (verified against documentation and live demos), aggregated user reviews (de-duplicated and filtered for fakes), and current market signals (pricing, releases, ownership). We take no payment from any vendor for placement or score.
Where the wholesale ERP market is heading — the trends that shaped this advice.
Wholesale buyers are moving off on-premise suites to cloud ERP faster than any other Benelux sector, driven by real-time inventory needs and webshop integration. Vendors are competing hardest on out-of-the-box distribution features and margin analytics.
Two forces matter for you. First, per-seat cloud pricing is rising across the board (~8–12% annually) — multi-year rate locks are now standard to negotiate. Second, migration tooling has matured: moving off Exact is materially easier in 2026 than it was two years ago, which improves the realistic timeline for a switch.
A closer look at each shortlisted system — strengths and watch-outs, scored against your profile.
Native multi-warehouse, deep purchase-to-pay, huge Benelux partner network, scales without re-platforming.
Exact migration needs 5–7 months; per-seat cost climbs past ~100 users — negotiate a rate lock now.
Strong financials and multi-entity reporting; mature cloud platform; good analytics out of the box.
Recent ~12% price rise; wholesale distribution needs some configuration; implementation partners rarer locally.
You already run it — lowest switching cost, familiar to the team, strong local support.
Scalability ceiling for your growth; weaker multi-warehouse; you are already feeling the limits.
All-in-one Dutch suite, strong payroll/HR, predictable pricing, solid local support.
Less specialised for wholesale distribution; fewer third-party integrations; customisation is limited.
Enterprise-grade depth and scalability; unmatched for very large, complex operations.
Oversized and over-budget for 45 users; long, costly implementation; you are not the target profile.
A realistic phased plan for moving to your best-fit system — built around your 6–9 month window.
Lock requirements, shortlist implementation partners with proven wholesale go-lives, and negotiate a multi-year licence rate before signing.
Map processes, and — critically — clean your Exact data now. This is where most migrations slip; budget dedicated time.
Configure, migrate in test cycles, and validate inventory and invoicing against real data before anyone goes live.
Run a pilot warehouse, train the people who click the buttons, then a phased go-live — never a big-bang weekend.
The risks we would put in front of your board — with severity and how to manage each.
| Risk | Severity | Mitigation |
|---|---|---|
| Migration overruns timeline | High | Clean data in phase 2; fixed-scope partner contract with penalties. |
| Per-seat cost rises with growth | Medium | Negotiate a 3-year rate lock and volume tiers up front. |
| Low user adoption | Medium | Involve end-users early; budget for training and a pilot. |
| Webshop integration gaps | Low | Validate the connector in a test cycle before go-live. |
A system is only as good as the people who use it. What it takes to make this stick.
The biggest predictor of ERP success is not the software — it is adoption. Involve the people who will click the buttons from week one, appoint internal champions per department, and measure usage after go-live, not just at launch.
Plan for a temporary productivity dip in the first 4–6 weeks post go-live; it is normal. Protect the team with dedicated training time and a clear escalation path to your implementation partner.
A 60-user wholesaler moved from Exact to Dynamics 365 in seven months — one warehouse at a time.
They cleaned data first, piloted one warehouse, then rolled out. The migration took two months longer than the vendor first quoted — exactly the risk we flag above — but the phased approach kept the business running throughout. Two years on, they use 80% of what they pay for.
Why you can trust this report, and where every number comes from.
ERP that clicks takes no payment from vendors for placement, ranking or referral. Our revenue comes from advising buyers — never from selling software. We can lose a deal and still tell you the truth.
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